Agenda: Tuesday, 8 November

Agenda: Wednesday, 9 November

Agenda: Thursday, 10 November

The President (and Doubles, when they are stepping up as President) will be expected to:

• Attend regular Executive teleconferences (times and frequency determined by the Executive, minimum of once a month)  
• Attend 4 x 3 full-day face to face meetings in Sydney per year (as permitted by national travel/COVID restrictions. Will be expected to attend alternative format meetings if such restrictions apply)
• Attend 1 day pre-meeting and 3 day National Forum 
• Participate in Executive E‐list discussion and decision‐making 
• Participate in the creation, editing and/or approval of Scarlet Alliance documentation 
• Contribute to decisions on the Executive E-list – minimum 10 hours volunteer work per week 

Furthermore, it is within the President’s role to: 

• Chair meetings of the Executive Committee (including teleconferences and face to face meetings) 
• Ensure meetings are conducted in a fair manner 
• Formulate meeting agendas with the Secretary and CEO 
• Ensure the Executive Committee are clear as to their responsibilities in relation to:
  • membership 
  • the constitution, policies and guidelines of Scarlet Alliance 
  • the Incorporated Associations Act 
  • employment 
  • meeting procedures 
  • any governmental Acts which affect its work 
• Maintain the president@scarletalliance.org.au email account 
• Be the official point of contact between membership and the Executive Committee 
• Induction/orientation of new executive members and others (coordinated with President and Vice President) 
• Represent the organisation publicly by: 
  • networking with other allied organisations and key individuals 
  • speaking at rallies, events, conferences 
  • presenting at conferences, speaking on panels 
  • submitting abstracts, writing articles/opinion editorials 
  • sourcing new contacts and relationship building 
• Undertake (or delegate) supervision of the CEO on behalf of the executive committee 
• Oversight of Executive Committee capacity (in conjunction with Vice President) throughout term, and incorporating feedback from Committee members 
• Represent Scarlet Alliance on working groups or committees 
• Attend monthly meetings with the CEO 
• Lead and drive the work of the Executive Committee throughout the year – maintaining momentum and progressing the strategic plan 
• Work with the Secretary and membership on Constitutional change, where necessary 
• Coordinate re-credentialing of member and associate organisations as per the Constitution
• Investigate new areas of funding (in coordination with CEO/Treasurer) 
• Chair the Annual General Meeting at the National Forum 
• Report to the membership at the general meetings of Scarlet Alliance

All Scarlet Alliance Executive Committee members are responsible for the governance of the organisation. This includes contributing to: 

• Strategic planning 
• Strategic steering 
• Providing financial oversight 
• Risk management 
• Delegations 
• Organisational policies & procedures 
• Managing conflicts of interest 
• Complaint resolution 
• External relationships, advocacy, representation & marketing

The Vice President (and Doubles, when they are stepping up as Vice President) will be expected to:  

• Attend regular Executive teleconferences (times and frequency determined by the Executive, minimum of once a month)  
• Attend 4 x 3 full-day face to face Executive meetings in Sydney per year (as permitted by national travel/COVID restrictions. Will be expected to attend alternative format meetings if such restrictions apply)
• Attend regular Spokespeople and Representatives teleconferences (times and frequency determined by the Vice President in consultation with Spokespeople and Representatives, minimum of once every two months)  
• Attend 2 x 1 full-day face to face meetings with Spokespeople and Representatives in Sydney per year (as permitted by national travel/Covid restrictions. Will be expected to attend alternative format meetings if such restrictions apply)
• Attend 1 day Executive pre-meeting and 3 day National Forum  
• Participate in Executive E‐list discussion and decision‐making  
• Participate in the creation, editing and/or approval of Scarlet Alliance documentation
• Contribute to decisions on the Executive E-list – minimum 10 hours volunteer work per week 

Furthermore, it is within the Vice President’s role to: 

• Monitor Executive Capacity  
  • Monitor Executive capacity, including coverage of Executive E-List and advise President/CEO of significant movements in capacity  
  • Manage Executive members stepping up/down from active participation on Executive  
  • Advise the Executive when Executive members step up/down from active duty on Executive  
  • Recording Executive members participation, leave, attendance at F2F’s, etc 

• Oversee Spokespeople & Representatives  
  • Run induction for incoming Spokespeople, Representatives, and their Doubles (generally in December), being:  
    • Male Sex Worker Representative and Double 
    • Trans and Gender Diverse Sex Worker Representative and Double 
    • International Sex Worker Spokesperson and Double  
  • Act as a contact point between the Spokespeople, Representatives, their Doubles and the Executive  
  • Post items for approval, feedback, FYI, etc and report-backs from Spokespeople and Representatives to the Executive E-List, and feedback from the Executive to the Spokespeople and Representatives  
  • Follow up with Spokespeople and Representatives RE: report-backs to Executive from events/conferences etc  
  • Coordination of the Spokespeople and Representatives E-List  
  • Monitor coverage of roles for Spokespeople and Representatives  
  • Mentoring (& arranging mentoring) in Spokespeople and Representative responsibilities and tasks, e.g. drafting work-plans, abstract writing, etc 

• Other Duties  
  • Contribute to induction/orientation of new Executive members and others (coordinated with President and Secretary)  
  • Act as a contact point for Executive Doubles (in conjunction with their Executive role counterparts)  
  • Coordinate work-plans for Executive Doubles 

All Scarlet Alliance Executive Committee members are responsible for the governance of the organisation. This includes contributing to: 

• Strategic planning 
• Strategic steering 
• Providing financial oversight 
• Risk management 
• Delegations 
• Organisational policies & procedures 
• Managing conflicts of interest 
• Complaint resolution 
• External relationships, advocacy, representation & marketing

The Secretary (and Doubles, when they are stepping up as Secretary) will be expected to:  

• Attend regular teleconferences (times and frequency determined by the Executive, minimum of once a month)   
• Attend 4 x 3 full-day face to face meetings in Sydney per year (as permitted by national travel/COVID restrictions. Will be expected to attend alternative format meetings if such restrictions apply)
• Attend 1 day pre-meeting and 3 day National Forum  
• Participate in Executive E‐list discussion and decision‐making  
• Participate in the creation, editing and/or approval of Scarlet Alliance documentation  
• Contribute to decisions on the Executive E-list – minimum 10 hours volunteer work per week 

Furthermore, it is within the Secretary’s role to:  

• Formulate meeting agendas with the President and CEO and distribute agendas to the Executive  
• Coordinate meeting times and remind Executive members of meeting times  
• Minute meetings, and distribute the minutes to those on the Executive  
• Monitor and track the progress of Executive list decisions and prompt/contact Executive members for quorum and advise when quorum is reached  
• Coordinate and draft all communication between the Executive and Scarlet Alliance membership  
• Coordinate elections in consultation with the Executive 
• Contribute to induction/orientation of new Executive members and others (coordinated with President and Vice President)  
• Advise the Executive on the constitution  
• Coordinate completion of annual incorporated association documents  
• Minutes for the AGM will be provided by the outgoing Secretary before the new Executive commences orientation

All Scarlet Alliance Executive Committee members are responsible for the governance of the organisation. This includes contributing to: 

• Strategic planning 
• Strategic steering 
• Providing financial oversight 
• Risk management 
• Delegations 
• Organisational policies & procedures 
• Managing conflicts of interest 
• Complaint resolution 
• External relationships, advocacy, representation & marketing

The Treasurer (and Doubles, when they are stepping up as Treasurer) will be expected to: 

• Attend regular Executive teleconferences (times and frequency determined by the Executive,  minimum of once a month) 
• Attend 4 x 3 full-day face to face meetings in Sydney per year (as permitted by national travel/COVID restrictions. Will be expected to attend alternative format meetings if such restrictions apply)
• Attend 1 day pre-meeting and 3 day National Forum 
• Participate in Executive E‐list discussion and decision‐making 
• Participate in the creation, editing and/or approval of Scarlet Alliance documentation Contribute to decisions on the Executive E-list – minimum 10 hours volunteer work per week

Furthermore, the Treasurer’s role includes the following responsibilities:

• Ongoing 
  • Act as a second signatory on bank account transfers 
  • Speak to budget issues when requested by Executive 
  • Develop project budgets for new activities (when this does not fit into a Staffing role) 
  • Review new project budgets (when developed by staff) 
  • Provide advice on finance matters to the Executive (may include current or future matters), during meetings and as requested 
  • Investigation/research/seeking advice (financial or other) to inform new executive decisions on financial matters 
  • In conjunction with CEO advise Executive Committee on urgent financial matters 
  • Review internal process and methods as necessary 
  • Training and handover of Treasurer role 

• Monthly 
  • Meet with CEO 
  • Update Executive on any important Treasurer/finance issues 
  • Treasurer report to monthly teleconference or meeting Quarterly 
  • Review the quarterly financial reports (in the month after end of quarter) 
  • Work with CEO and/or Office to produce financial statement (Quarterly Reports) in a timely manner each reporting period 
  • Speak to the financial statement (Quarterly Reports) at the executive meeting 
  • Train Executive Committee on financial governance 
  • Provide assistance on financial governance 

• Annual 
  • Work with CEO and/or Office to produce annual budget (Apr-Jun) 
  • Review the annual budget and present to Executive for approval (June-July-Aug) 
  • Review balance sheets and reports (in audit preparation phase/after end of financial year)
  • Review financial reports in post audit draft phase (usually Sept/Oct) 
  • Produce a written Treasurer report for the annual report (July-Sept) 
  • Speak to the financial reports at the National Forum (Nov) 
  • Make a motion at the AGM to confirm the Auditor (Nov)

All Scarlet Alliance Executive Committee members are responsible for the governance of the organisation. This includes contributing to: 

• Strategic planning 
• Strategic steering 
• Providing financial oversight 
• Risk management 
• Delegations 
• Organisational policies & procedures 
• Managing conflicts of interest 
• Complaint resolution 
• External relationships, advocacy, representation & marketing

The General Member (and Doubles, when they are stepping up as General Member) will be expected to: 

• Attend regular teleconferences (times and frequency determined by the Executive,  minimum of once a month)   
• Attend 4 x 3 full-day face to face meetings in Sydney per year (as permitted by national travel/COVID restrictions. Will be expected to attend alternative format meetings if such restrictions apply)
• Attend 1 day pre-meeting and 3 day National Forum 
• Participate in Executive E‐list discussion and decision‐making 
• Participate in the creation, editing and/or approval of Scarlet Alliance documentation
• Contribute to decisions on the Executive E-list – minimum 10 hours volunteer work per week

All Scarlet Alliance Executive Committee members are responsible for the governance of the organisation. This includes contributing to: 

• Strategic planning 
• Strategic steering 
• Providing financial oversight 
• Risk management 
• Delegations 
• Organisational policies & procedures 
• Managing conflicts of interest 
• Complaint resolution 
• External relationships, advocacy, representation & marketing

There are six Executive double positions:

• President double
  
• Vice President double
  
• Secretary double
  
• Treasurer double, and
  
• two General Member doubles.

POSITION OBJECTIVES 

To develop, and/or share existing knowledge and skills in the governance roles of Scarlet Alliance and to contribute to policy and discussion in order to inform decision making by the Scarlet Alliance Executive Committee. The role assists in building skills and sustainability within the organisation and contributes to meeting the Scarlet Alliance aims and objectives.

PRIMARY RESPONSIBILITIES 

The Double positions (President double, Vice President double, Secretary double, Treasurer double, General Member doubles): 

• Step up into Scarlet Alliance Executive Committee roles (where required) 
• Undertake the work outlined in the position description for the role they are stepping up into Develop knowledge and skills in the governance roles of Scarlet Alliance and
• Contribute to policy and discussion in order to inform decision making by the Scarlet Alliance Executive Committee

SUPERVISION 

The main contact for this position is the Vice-President who coordinates stepping up/down and work plans. Doubles are encouraged to work closely with their counterpart on the Executive, the Scarlet Alliance Executive will provide mentoring and training where possible. 

APPROVAL PROCESS 

In some cases an Executive double will be asked to step up into representative roles when they hold specific experience, knowledge or skills. All Scarlet Alliance external documentation (including abstracts, articles), presentations and workshops are provided to the Scarlet Alliance Executive in writing (emailable format) for approval. A two-week turnaround period for approval is required. 

If a double is requested to undertake media representation, the details of the media and an agreed approach, are to be approved by the CEO. 

DELEGATION and SCOPE 

The double roles are not Executive Committee positions and do not have decision-making, representative or governance authority within the organisation unless stepping up.

The position enables a two-way exchange as doubles contribute to discussion informing Executive Committee decisions and have the opportunity to learn/share experience about the Executive Committee roles and build governance skills. 

An Executive double must not represent themselves as being part of the Executive Committee of Scarlet Alliance or as holding a representative role within the organisation except when authorised by the Executive.

All Scarlet Alliance Executive Committee members are responsible for the governance of the organisation. This includes contributing to: 

• Strategic planning 
• Strategic steering 
• Providing financial oversight 
• Risk management 
• Delegations 
• Organisational policies & procedures 
• Managing conflicts of interest 
• Complaint resolution 
• External relationships, advocacy, representation & marketing

POSITION OBJECTIVE

To act as the International Sex Worker Spokesperson, representing Scarlet Alliance aims and objectives and international issues for sex workers.

KEY CRITERIA (Qualifications, Experience, Skills and Abilities) 

• Sex work experience 
• Interest in the sex worker rights movement in Australia and an understanding of issues affecting sex worker communities. 
• Knowledge, or willingness to gain knowledge, in the following areas: 
  • National sex worker issues and Scarlet Alliance policies
  • International issues affecting sex workers in Australia, including migration 
  • Work practices and legislation in other countries.

PRIMARY RESPONSIBILITIES 

• Monitor the international@scarletalliance.org.au email account (at least weekly)
• Maintain awareness of key international sex work policy issues 
• Collate and distribute relevant international sex work media, legislation changes, and organisations’ contact details to Scarlet Alliance and its membership 
• Represent Scarlet Alliance and membership with relevant organisations internationally 
• Actively monitor and represent Scarlet Alliance on the APNSW (Asia Pacific Network of Sex Workers) and NSWP (Global Network of Sex Work Projects) E-lists; communicate important announcements or requests requiring input from these E-lists to the Executive Committee (via the Vice President) 
• Develop an annual work plan and carry out the work outlined in it 
• Ensure reporting requirements are met.

Furthermore, it is within the scope and delegation of the role to: 

• Represent Scarlet Alliance at conferences, workshops and forums 
• Write abstracts, articles and speeches for conferences and publications 
• Convene working parties around relevant issues 
• Represent Scarlet Alliance in media interviews and other media representation, in relation to overseas/international issues when delegated/approved by the Scarlet Alliance Executive. 
• Represent Scarlet Alliance on the APNSW & NSWP E-lists 
• Build relationships with international sex work organisations 

Note: All duties conducted are to be guided by the Scarlet Alliance Strategic Plan and the Scarlet Alliance objectives and approved by the Executive Committee.

All Spokespersons & Representatives will be expected to: 

• Attend an initial 2 day orientation meeting in Sydney (as permitted by national travel/COVID restrictions. Will be expected to attend alternative format meetings if such restrictions apply)
• Attend an additional 1-2 day face to face meeting in Sydney later in the elected term (as permitted by national travel/COVID restrictions. Will be expected to attend alternative format meetings if such restrictions apply) 
• Attend regular Spokespeople and Representatives teleconferences (times and frequency determined by the Vice President in consultation with Spokespeople and Representatives, minimum of once every two months) 
• Attend 3 day National Forum 

REPORTING STRUCTURE 

The Spokespeople and Representatives report directly to the Scarlet Alliance Executive via the Vice President. 

If the Spokesperson or Representative represents Scarlet Alliance on Advisory Boards, Committees, Working Groups or at Conferences a written report is required to be submitted using the template provided in Appendix 6 of the Scarlet Alliance Constitution.. Reports must be submitted via email to the Vice President within four (4) weeks. All reports to the Executive Committee are confidential until the Executive approves its release, either to the membership or publicly. This includes the Scarlet EList, membership or general public. 

The Spokesperson or Representative is also responsible for providing written annual reports and verbal reports as required.

SUPERVISION 

The Vice President is the delegated contact point for all Spokespeople and Representatives. 

The first face to face meeting after the election is an important opportunity for Spokespeople and Representatives to meet with the rest of the elected leadership and to participate in Scarlet Alliance orientation training. The meeting also provides a chance for Spokespeople and representatives to work with their double along with the Vice President in developing work plans for the coming year. 

Throughout the year, teleconferences involving the Vice President, Spokespeople and Representatives create another platform to enable mentoring and support. 

Questions or unresolved problems arising around the role and responsibilities of the position should be directed to the Vice President.

APPROVAL PROCESS 

Documentation, including abstracts, articles, presentations and workshops, is to be provided to the Scarlet Alliance Executive for approval via emailing the Vice President. A minimum two week turnaround period needs to be allowed for approval. To ensure proper processes are followed and deadlines can be met, it is important that this two week minimum turnaround is accounted for in timelines for the Spokesperson or Representative’s annual work plan. 

Media representation opportunities, along with an agreed approach, are to be approved by the Scarlet Alliance Executive. When immediate approval is required the CEO should be contacted.

POSITION OBJECTIVE

To act as the Male Sex Worker Representative, representing Scarlet Alliance aims and objectives and issues for male sex workers.

KEY CRITERIA (Qualifications, Experience, Skills and Abilities)

• Experience as a male sex worker 
• Self identify as a man (trans or cisgender)
• Interest in the sex worker rights movement in Australia and an understanding of issues affecting sex worker communities 
• Knowledge, or willingness to gain/share knowledge, in the following areas: 
  • National sex worker issues and Scarlet Alliance policies
  • Male sex work issues in Australia and across a variety of work environments

PRIMARY RESPONSIBILITIES 

• Provide advice to Scarlet Alliance and its membership on the issues effecting male sex workers in Australia.
• Be the point of contact at Scarlet Alliance for male sex workers
• Liaise with male sex workers and male outreach positions in sex work projects to identify issues for male workers across Australia 
• Promote male sex workers’ contribution and participation in Scarlet Alliance 
• Represent Scarlet Alliance, including male sex workers, promoting Scarlet Alliance’s positions and aims on boards, committees and E-lists (decisions on appropriate representation to all committees must be approved by the Scarlet Alliance Executive)
• Develop an annual work plan and carry out the work outlined in it
• Ensure reporting requirements are met 

Furthermore, it is within the scope and delegation of the role to: 

• Represent Scarlet Alliance at conferences, workshops and forums 
• Write abstracts, articles and speeches for conferences and publications 
• Convene working parties around relevant issues 
• Represent Scarlet Alliance in media interviews and other media representation, when delegated/approved by the Scarlet Alliance Executive 
• Maintain a Male sex worker E-list 

Note: All duties conducted are to be guided by the Scarlet Alliance Strategic Plan and the Scarlet Alliance objectives and then approved by the Executive Committee. 

All Spokesperson & Representatives will be expected to: 

• Attend an initial 2 day orientation meeting in Sydney (as permitted by national travel/COVID restrictions. Will be expected to attend alternative format meetings if such restrictions apply)
• Attend an additional 1-2 day face to face meeting in Sydney later in the elected term (as permitted by national travel/COVID restrictions. Will be expected to attend alternative format meetings if such restrictions apply) 
• Attend regular Spokespeople and Representatives teleconferences (times and frequency determined by the Vice President in consultation with Spokespeople and Representatives, minimum of once every two months) 
• Attend 3 day National Forum 

REPORTING STRUCTURE 

The Spokespeople and Representatives report directly to the Scarlet Alliance Executive via the Vice President. 

If the Spokesperson or Representative represents Scarlet Alliance on Advisory Boards, Committees, Working Groups or at Conferences a written report is required to be submitted using the template provided in Appendix 6 of the Scarlet Alliance Constitution. Reports must be submitted via email to the Vice President within four (4) weeks. All reports to the Executive Committee are confidential until the Executive approves its release, either to the membership or publicly. This includes the Scarlet EList, membership or general public.

The Spokesperson or Representative is also responsible for providing written annual reports and verbal reports as required.

SUPERVISION 

The Vice President is the delegated contact point for all Spokespeople and Representatives. 

The first face to face meeting after the election is an important opportunity for Spokespeople and Representatives to meet with the rest of the elected leadership and to participate in Scarlet Alliance orientation training. The meeting also provides a chance for Spokespeople and representatives to work with their double along with the Vice President in developing work plans for the coming year. 

Throughout the year, teleconferences involving the Vice President, Spokespeople and representatives create another platform to enable mentoring and support. 

Questions or unresolved problems arising around the role and responsibilities of the position should be directed to the Vice President.

APPROVAL PROCESS 

Documentation, including abstracts, articles, presentations and workshops, is to be provided to the Scarlet Alliance Executive for approval via emailing the Vice President. A minimum two week turnaround period needs to be allowed for approval. To ensure proper processes are followed and deadlines can be met, it is important that this two week minimum turnaround is accounted for in timelines for the Spokesperson or Representative’s annual work plan. 

Media representation opportunities, along with an agreed approach, are to be approved by the Scarlet Alliance Executive. When immediate approval is required the CEO should be contacted

POSITION OBJECTIVE

To act as the Trans and Gender Diverse Sex Worker Representative, representing Scarlet Alliance aims and objectives and issues for trans and gender diverse sex workers.

KEY CRITERIA (Qualifications, Experience, Skills and Abilities)

• Sex work experience 
• Self identify as a trans or gender diverse sex worker (noting that this role is specifically for trans and gender diverse sex workers who were assigned male at birth)
• Have an understanding of the diversity of the trans and gender diverse community and an appreciation of self identification 
• Interest in the sex worker rights movement in Australia and an understanding of issues affecting sex worker communities 
• Interest in the trans and gender diverse rights movement in Australia and an understanding of issues affecting trans and gender diverse communities 
• Knowledge, or willingness to gain/share knowledge, in the following areas: 
  • National sex worker issues and Scarlet Alliance policies
  • Trans and gender diverse sex work issues in Australia and across a variety of sex work environments

PRIMARY RESPONSIBILITIES 

• Provide advice to Scarlet Alliance and its membership on the issues effecting trans and gender diverse sex workers in Australia 
• Be the point of contact at Scarlet Alliance for trans and gender diverse sex workers
• Moderate the trans and gender diverse sex worker Scarlet Alliance E-list 
• Liaise with trans and gender diverse sex worker outreach positions in sex work projects/ organisations to identify issues for trans and gender diverse workers across Australia
• Maintain contact with trans and gender diverse organisations and promote sex worker inclusivity and acceptance 
• Promote trans and gender diverse sex workers’ contribution and participation in Scarlet Alliance
• Develop an annual work plan and carry out the work outlined in it. 
• Represent Scarlet Alliance, including trans and gender diverse sex workers, promoting Scarlet Alliance’s positions and aims on boards, committees and E-lists (decisions on appropriate representation to all committees must be approved by the Scarlet Alliance Executive)

Furthermore, it is within the delegation and scope of the role to: 

• Represent Scarlet Alliance at conferences, workshops and forum 
• Write abstracts, articles and speeches for conferences and publications 
• Convene working parties around relevant issues 
• Conduct delegated media interviews and other media roles when delegated/approved by the Scarlet Alliance Executive 
• Maintain a Trans and Gender Diverse Sex Worker E-list 
• Provide updates and changes on trans and gender diverse sex worker issues to the Scarlet E-List and website 
• Update and maintain the trans@scarletalliance.org.au email account 

Note: All duties conducted are to be guided by the Scarlet Alliance Strategic Plan and the Scarlet Alliance objectives and then approved by the Executive Committee.

All Spokespersons & Representatives will be expected to: 

• Attend an initial 2 day orientation meeting in Sydney (as permitted by national travel/COVID restrictions. Will be expected to attend alternative format meetings if such restrictions apply)
• Attend an additional 1-2 day face to face meeting in Sydney later in the elected term (as permitted by national travel/COVID restrictions. Will be expected to attend alternative format meetings if such restrictions apply) 
• Attend regular Spokesperson and Representatives teleconferences (times and frequency determined by the Vice President in consultation with Spokespersons and Representatives, minimum of once every two months) 
• Attend 3 day National Forum 

REPORTING STRUCTURE 

The Spokespersons and Representatives report directly to the Scarlet Alliance Executive via the Vice President. 

If the Spokesperson or Representative represents Scarlet Alliance on Advisory Boards, Committees, Working Groups or at Conferences a written report is required to be submitted using the template provided in Appendix 6 of the Scarlet Alliance Constitution. Download directly from. Reports must be submitted via email to the Vice President within four (4) weeks. All reports to the Executive Committee are confidential until the Executive approves its release, either to the membership or publicly. This includes the Scarlet E-List, membership or general public. 

The Spokesperson or Representative is also responsible for providing written annual reports and verbal reports as required.

SUPERVISION 

The Vice President is the delegated contact point for all Spokespersons and Representatives. 

The first face to face meeting after the election is an important opportunity for Spokespersons and Representatives to meet with the rest of the elected leadership and to participate in Scarlet Alliance orientation training. The meeting also provides a chance for Spokespersons and Representatives to work with their double along with the Vice President in developing work plans for the coming year. 

Throughout the year, teleconferences involving the Vice President, Spokespersons and Representatives create another platform to enable mentoring and support. 

Questions or unresolved problems arising around the role and responsibilities of the position should be directed to the Vice President.

APPROVAL PROCESS 

Documentation, including abstracts, articles, presentations and workshops, is to be provided to the Scarlet Alliance Executive for approval via emailing the Vice President. A minimum two week turnaround period needs to be allowed for approval. To ensure proper processes are followed and deadlines can be met, it is important that this two week minimum turnaround is accounted for in timelines for the Spokesperson’s or Representative’s annual work plan. 

Media representation opportunities, along with an agreed approach, are to be approved by the Scarlet Alliance Executive. When immediate approval is required the CEO should be contacted.